UCLA Brain Mapping Center

Accessing DICOM Data

How to Retrieve Dicom Data from the Brain Mapping Center

 

BMC is not responsible for transferring or storing data. All data transferred electronically to BMC's server should be verified and transferred to your lab's data storage within 24hrs. Acquired data will be deleted from the scanner console every couple days. Deleted console data cannot be retrieved, so it is imperative to ensure prompt transfers. Refunds will not be issued for missing data.  

 

How to request NRB network access

 

1.     VPN: if you are not at the BMC you will need to connect to BMC via VPN (unless using only ssh)

·        MAC VPN Instructions

·        Windows VPN Instructions

·        Enter your NRB Network account username and password

 

2.     At BMC (vpn not required) or after connected to a VPN

·        If you using a MAC computer (click here for detailed instructions):

o   Click go - connect to server

o   Enter the server address: smb://bmcdicom2.bmap.ucla.edu or smb://10.2.0.98 or smb://10.2.0.98/dicom8

o   Log on with your NRB account credentials

·        If you are using a Windows computer:  

o   Open "File Explorer" and then open “Map Network Drive”

o   In the folder field type: \\10.2.0.98\dicom8

o   A security window will pop up asking for your NRB account credentials

o  After inputting bmap\username and password you will see a list of groups

 

3.     Note: You will only be able to access approved Group folder(s)

·        If you need access to a Group folder please email James Widanta (jwidanta@ucla.edu) to request a network access form

·        The groups PIs must sign the network form to approve access

 

4.  Dicom Data Storage Directories (contact James Widanta for access to dicom 0-3): 

·        DICOM data collected on or after September 30, 2005 is stored in dicom (no archived data before this date)

·        DICOM data collected on or after Tuesday, April 1, 2008 is stored in dicom2

·        DICOM data collected on or after Thursday, April 1, 2010 is stored on in dicom3

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·        DICOM data collected on or after Sunday, January 1, 2012 is stored on in dicom4

·        DICOM data collected on or after Thursday, June 12, 2014 is stored in dicom5

·        DICOM data collected on or after Monday, May 16, 2016 is stored in dicom6

·     DICOM data collected on or after Monday, Nov 19, 2019 is stored in dicom7

·     DICOM data collected on or after Thursday, May 16, 2024 is stored in dicom8

 

Transferring Data from the Scanner 

 

To transfer data from the scanner to the ALBMC server electronically, you need to have an assigned group name. If you do not already have one, please contact James Widanta (jwidanta@ucla.edu) to have a GROUP name created.  DO NOT create your own group name on the scanner. All group names must consist of at least 8 uppercase letters and the first 8 letters must be unique. This format allows DICOM processing software, which expects this convention to be followed, to be used without modification. For illustrative purposes, the name SOMEDICOMGROUP will be used here, but should be substituted by a group name assigned to your project.

1. When you register the subject for scanning in the Scanner Registration page, use the drop-down arrow in the “Referring Physician” field to select your groups identifier (e.g. SMITH GROUP)."
2. You do not need to do anything to transfer the data from the scanner to dns0; this transfer will happen automatically.
3. After transfer, to access the data from a generic networked computer, connect the ALBMC server (bmc2.bmap.ucla.edu) using ssh. For data collected before April 1, 2008, it will be located in a subdirectory of /Volumes/BMC1/dicom. The subdirectory will match the group name that you provided in the Referring Physician field (e.g., the subdirectory 'SOMEDICOMGROUP' for the group 'SOMEDICOMGROUP'). Only members of the specified group (as defined on the server) will be able to access data within a particular group directory.
4. If you are working on a Macintosh computer in the ALBMC, detailed instructions for navigating to your data without using ssh are provided.
5. The files will have been pre-sorted into folders based on acquisition date, then subject name, then Study ID, then Series Number.

 

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Updated 2/27/24